PERSONAL ASSISTANT TO GENERAL MANAGER OF ORMS PRINT ROOM & FRAMING

Job Title: Personal Assistant to General Manager of Orms Print Room & Framing
Based At: ORMS Print Room & Framing

MAIN PURPOSE OF JOB ROLE: Personal Assistant to support all aspects of the General Managers’ (GM) work by planning, organizing and anticipating requirements well in advance to support the smooth running of the business whilst providing high-level administrative support.

SUMMARY OF JOB DESCRIPTION:

• Acting as a point of contact among employees, clients and other external partners
• Manage the GM’s calendars and set up meetings
• Prepare and review documentation
• Assist in preparation of reports and other documents by collecting and analyzing information
• Screen all incoming phone calls, inquiries, visitors, and correspondence - route accordingly
• Manage office administrative work requiring the use of independent judgment and initiative
• Provide direct administrative support to the GM
• Ability to handle sensitive and confidential information with set deadlines
• Establish and maintain effective information and filing management systems
• Prioritize incoming E-mails and messages and ensure correct and timeous response. Flagging important emails to the GM. Take self-initiative to process common emails
• Organise meetings and ensure proper notifications of appointments and actions to all relevant parties
• Manage a daily diary
• Follow up on actions required by GM and other employees
• Drafting of correspondence on behalf of GM when needed
• Assist with additional administrative duties like typing, photocopying, printing, scanning, etc.

MINIMUM EDUCATIONAL QUALIFICATION REQUIRED TO PERFORM JOB:

• Matric with preferably a tertiary qualification
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Two (2) years working experience in a support role
• Excellent communication (verbal and writing) skills. Exceptional written and verbal communication skills in English
• High degree of accuracy and attention to detail
• Proficiency in English and in MS Office

KEY PERFORMANCE COMPETENCIES:
(Job Skills required to perform
Competently in job):

• Able to engage at a professional level and handle a pressurized work environment
• Strong computer literacy
• Excellent verbal and written English proficiency
• Proficient in Microsoft Office
• Willingness to learn new skills and branch into a wide variety of duties
• Strong customer service oriented
• Excellent Time Management Skills
• Preferably proficient in Adobe Photoshop and/or Coreldraw

PERSONAL SKILLS /ATTRIBUTES:

• Organizational skills
• Accountability
• Loyalty and a high level of confidentiality
• Good verbal and written communication skills
• Sense of urgency and high stress tolerance
• Ability to multitask
• Flexible & Adaptable
• Customer service skills
• Team player

Contact details:
Please send your CV in confidence to annette@orms.co.za
If you do not hear from us within 4 weeks, please consider your application as unsuccessful.

PART TIME LECTURERS: PHOTOGRAPHY OR CINEMATOGRAPHY

Job Title: Part Time Lecturers: Photography or Cinematography
Based at: ORMS Cape Town School of Photography

Orms Cape Town School of Photography provides photographic and cinematography training and education through Part-Time courses, workshops and seminars as well as a four-month Bootcamps.

We are looking to draw from a skills-diverse and vibrant collective of part time lecturers. We are looking for experienced lecturers who are passionate about photography and /or cinematography teaching. We would like to invite you to join us in our space and contribute to the learning of photographic / cinematography experience for our students.

Teaching slots include week day mornings, afternoons and evenings and in some cases - weekend workshops that include Saturday mornings.

We are specifically looking to further extend our lecturer pool to be innovative and up-to-date with the new trends of photography and /or cinematography.

REQUIREMENTS:
Ideal candidate will have the following qualities and skills

• Energetic, innovative and creative thinker
• Excellent leadership skills and interpersonal skills
• Excellent planning, administration and time management skills
• Self-motivated and able to work under pressure
• Responsible and ethical in their conduct
• Ability to collaborate and work as part of a dynamic team
• The ability to work with people of all ages and background
• Excellent verbal and written communication skills
• Ability to develop course content, overviews and notes
• Excellent communication skills, able to make people feel welcome, heard and understood
• Camera skills and experience – digital and analogue
• Skilled in post-production – Lightroom, Photoshop
• Computer proficiency – Microsoft Word, Excel, PowerPoint

If you feel you have what it takes, please send your CV with an additional introductory cover letter telling us a little more about your practice as a photographer, cinematography and /or teacher to:

annette@orms.co.za (Applications to be submitted, via email)
Applicants who seem to fulfil our needs will be contacted for an interview; only shortlisted candidates will be notified.